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Display Screen Equipment (DSE)


Display Screen Equipment (DSE) means computers or hand-held devices that display information and are provided by the University to be used by staff for work – for instance desktop computers, laptops, touch-screen tills, iPads, tablets, mobile phones, etc.  The use of DSE has become a significant part of everyday work-life for most people; however DSE-based work can cause injury/damage to a user’s physical and psychological health unless managed properly.

COVID-19 update:

  • Staff who are on campus and need an eye test should follow the DSE Eye Test Procedure and go to one of the many locations of Bayfields opticians (preferably taking your staff ID with you). Bayfields’ staff will explain more, when you book your appointment.​

  • Staff working off campus due to covid-19 or who are non-Leeds-based and need an eye test - As the University already has a pre-paid contract with Bayfields opticians to provide eye tests, we encourage you to go to one of the many Bayfields optician locations. If you use a different optician, the University effectively has to pay twice for the provision.  If you genuinely can’t get to a Bayfields optician, please follow the ‘Interim Eye Test Procedure for University staff who are either working off campus or are non-Leeds-based : covid-19’. ​

  • You can find the Procedures under the ‘Downloads’ link at the bottom of this webpage. ​

  • See more information for staff working from home.

Electrical Safety: Generally, all electrical equipment provided by the University must be regularly tested (known as PAT testing) and given a label to show that it is safe to use. During the covid situation, some equipment may run past its current PAT test date and may be difficult to test because of social distancing restrictions, access to campus etc. We have therefore decided to automatically extend the current PAT testing certificate on all electrical equipment provided by the University so long as the user carries out some basic checks to ensure it is safe. The extension will be reviewed in August 2021.

Before switching on electronic equipment, staff should:

  • Look out for trailing wires and check the plug, the flex and the equipment, looking for splits, frayed or exposed wires, damaged/ cracked plugs/ exposed parts etc. (you don’t need to record this).

  • Look out for trailing wires which could trip people over.

  • If you find any damage, faults or if you suspect it might be faulty:
    • Stop using it immediately.
    • Tell your line manager so they can deal with it.
  • If you have any concerns about any aspect of the equipment, you should discuss these with your line manager who will help you resolve them wherever possible.

Key points of this protocol 

Staff who are DSE users (staff who use computers in connection with work) need to:

  • complete the three sections of the online DSE training module 

  • adjust their workstation in line with the module’s recommendations

  • follow the attached Procedures to gain the free eye test

  • report faults, accidents, incidents or diagnosed chronic ill health conditions related to working with DSEs

DSE Assessors are appointed to deal with problems identified by the online module, which staff can’t change themselves.

These bullet points are only a brief summary – the Standard sets out what needs to happen across the University. To find out what you need to do, how to use this protocol and what the documents attached below mean to you, see the FAQs.