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What is a health and safety protocol?

A suite of documents which sit alongside the University Health and Safety Policy and provide detailed information on what you need to do to meet both legal and University requirements for different health and safety topics.


What documents are there in the protocol on DSE and what do they mean to me?

  • Standard – specifies what the University expects to be in place to manage Display Screen Equipment (DSE). Each bulletpoint is a ‘must happen’ and everyone needs to play their part in ensuring these requirements are met. Heads of School/ Service will set up systems and appoint staff into specific roles to make sure they happen; everyone else needs to carry out tasks and instructions to fulfil them.

  • Guidance – provides one way of implementing a system that will achieve the requirements of the Standard.  The Head of School or Service (with your Health and Safety Manager) will decide if this (or another system) suits the needs of each school/ service most effectively.  So long as the Standard is achieved there is usually flexibility in the way that it can be achieved.

  • Eye test Procedure flowchart for Leeds based staff  - Procedure shown in a flowchart which sets out the steps staff need to take to gain the free eye test (and if you have a DSE prescription, the contribution towards glasses).

  • Interim Eye Test Procedure for University staff who are either working off campus or are non-Leeds-based : covid-19’- Procedure shown in a flowchart which sets out the steps staff need to take to gain the free eye test (and if you have a DSE prescription, the contribution towards glasses). 

  • DSE training matrix – outlines the different types and levels of training required for work with DSE.


What do I need to do?

Head of School/ Service – discuss the protocol (particularly the Standard, Guidance, Procedures and Training matrix) with your Health and Safety Manager to make sure you have a system in place to fulfil the Standard.  

Line Managers – ensure that your staff carry out all three modules of the online training system, and that they are aware of the Procedures to gain the free eye test.

All other staff – do the online training, and follow the relevant Procedure to take advantage of the free eye test. Report any faults, incidents, accidents etc - ask your Health and Safety Manager or Coordinator if you need more information or support.  

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