Health, Safety and Wellbeing Policy

The Director of Wellbeing, Safety and Health has the responsibilities outlined below. These are in addition to those accrued via other roles (e.g. as a member of staff or line manager): 

• lead the overall Service to ensure integrated service delivery for wellbeing, safety and health at the University which is made up of: Health and Safety including biological, construction, dangerous goods, fire and radiation safety; and Health and Wellbeing including Occupational Health, Staff Counselling and Psychological Support, and Wellbeing 
• ensure that systems for strategic policy development and management, certification of the occupational health and safety management system, communication, engagement, training, audit and monitoring are in place 
• ensure the appointment of professional competent staff including specialist support (in particular regarding fire safety, medical advice, biological safety, radiation safety and physical/ mental health support) 
• oversee the development of the University Health, Safety and Wellbeing Policy 
• provide an annual report to the University Health, Safety and Wellbeing Committee • produce a University health and safety risk register 
• oversee the progress of Protocols through the approved consultation process and have delegated authority to approve them on behalf of the University Health, Safety and Wellbeing Committee 
• work in partnership with members of UEG to ensure implementation, monitoring and evaluation of this Policy, Protocols and the systems to respond to emergency situations or major incidents 
• ensure that a Service strategy is developed and aligned with the University strategy 
• act as the representative of the University to all external enforcement agencies 
• take executive action where necessary to prevent serious harm to individuals or the University.

The Head of Health and Safety has the responsibilities outlined below. These are in addition to those accrued via other roles (e.g. as a member of staff or line manager): 

• support the Director of Wellbeing, Safety and Health in the delivery of the service via the setting of objectives 
• produce and communicate a strategic plan for Health and Safety in line with the Service and University strategy 
• lead, manage and coordinate the work of the Health and Safety team, and specialists, to develop and deliver flexible and responsive health and safety provision to the University via the setting of health and safety objectives 
• lead the development of the University Health, Safety and Wellbeing Policy, and Health and Safety Protocols (including electronic systems) 
• lead on attaining an accredited occupational health and safety management system across the University 
• deliver a continuous improvement programme for health and safety through monitoring and audits 
• ensure compliance with Protocols and legal requirements
• engage with, and establish, strong working relationships, taking a partnership approach with members of UEG and Heads of School/ Service/ Directors and other stakeholders 
• ensure involvement of staff representatives as equal partners in delivering and implementing the University’s health and safety objectives 
• act as the lead contact of the University to the Health and Safety Executive 
• ensure processes are in place to fully investigate accidents and incidents 
• take executive action where necessary to prevent serious harm to individuals or the University 
• ensure that reviews of the Policy, Protocols and accredited health and safety management systems are carried out regularly 
• advise on training for staff in relation to health and safety.

The Senior Health and Safety Manager has the responsibilities outlined below. These are in addition to those accrued via other roles (e.g. as a Health and Safety Manager, member of staff or line manager): 

• support the Head of Health and Safety in the development, maintenance, monitoring and delivery of the occupational health and safety management system
•  work in partnership and provide proactive strategic support to members of UEG • lead, manage and coordinate the work of Health and Safety teams (including specialist staff) in their hub 
• lead on the delivery of the occupational health and safety management system, providing a consistent approach, translation and implementation of University Health and Safety Protocols across faculties/ services 
• lead on the development of a health and safety risk register for the faculty/ service 
• lead on the development of objectives and action plans to ensure targets for improvement in the occupational health and safety management system are achieved 
• play a key role in the design of training requirements and the monitoring processes and attainment of ISO45001 
• support the development of training programmes across the University.

The Health and Safety Manager has the responsibilities outlined below. These are in addition to those accrued via other roles (e.g. as a member of staff or line manager): 

• support the Senior Health and Safety Manager in the operational delivery of the occupational health and safety management system 
• produce information, data and reports for Health, Safety and Wellbeing Committees and meetings 
• support and monitor the health and safety inspection schedule for their faculty/ schools/ services 
• work in partnership with, and provide proactive support to members of UEG, Heads of School/ Service and other stakeholders 
• deliver health and safety leadership and problem-solving skills to ensure a proportionate approach to risk management 
• provide consistent development, translation and implementation of University Health and Safety Protocols at faculty, school and/or service level 
• develop faculty/ service level health and safety quality management systems and strategic coordination of risk assessment processes 
• develop and monitor faculty/ service objectives and action plans to ensure targets for improvement in occupational health and safety management are achieved 
• lead and support the faculty/ service in the attainment of certification for the occupational health and safety management system 
• lead on local monitoring, training and the production of Protocols as part of the Health and Safety Service 
• support effective faculty/ school/ service level consultation on new University Protocols in partnership with the Trade Unions 
• be involved in the faculty/ school/ service Health, Safety and Wellbeing Committees 
• work with Heads of School/ Service to provide an annual return for monitoring health and safety 
• lead on incident and accident investigations 
• use their delegated authority to act on behalf of the University to prevent or prohibit activities or situations that may lead to imminent harm 
• manage and coordinate the work of Health and Safety Officers.

The Health and Safety Officer has the responsibilities outlined below. These are in addition to those accrued via other roles (e.g. as a member of staff or line manager): 

• support the Health and Safety Manager in the operational delivery of the occupational health and safety management system 
• disseminate information and encourage the engagement of colleagues in consultations 
• be involved in arranging, and taking part in, inspections and monitoring 
• support health and safety inductions 
• advise on risk assessments 
• support all aspects of accident and incident reporting and investigation 
• produce, collate and analyse information for Health, Safety and Wellbeing Committees and meetings, including training 
• provide practical health and safety advice 
• keep staff informed of current requirements and new developments – especially changes to Policy, Protocols or local arrangements.

The Head of Health and Wellbeing has the responsibilities outlined below. These are in addition to those accrued via other roles (e.g. as a member of staff or line manager): 

• support the Director of Wellbeing, Safety and Health in the delivery of the service via the setting of objectives 
• lead the Health and Wellbeing team to develop and deliver a flexible and responsive health and wellbeing provision to the University 
• lead on the development of the workplace health and wellbeing strategy/ agenda and wellbeing Protocols 
• work in partnership with members of UEG and Heads of School/ Service 
• act as the lead contact of the University to external health and wellbeing agencies 
• take executive action where necessary to prevent imminent harm to individuals or the University
• advise on training for staff in relation to workplace health and wellbeing 
• attend faculty and service Health, Safety and Wellbeing Committees.

The Head of Occupational Health has the responsibilities outlined below. These are in addition to those accrued via other roles (e.g. as a member of staff or line manager): 

• manage and coordinate the work of the occupational health team to develop and deliver a flexible and responsive occupational health provision to the University 
• support the Head of Health and Wellbeing on the development of University workplace health Protocols 
• deliver a continuous improvement programme of occupational health to ensure compliance with Protocols and legal requirements 
• work in partnership with members of UEG and Heads of School/ Service 
• lead on clinical support and health in the workplace 
• act as the technical expert and key contact of the University to external clinical agencies 
• take executive action where necessary to prevent imminent harm to individuals or the University 
• advise on training for staff in relation to occupational health 
• work in partnership with the Occupational Health Physician to provide clinical expertise to the University and its staff.

The Occupational Health Practitioner has the responsibilities outlined below. These are in addition to those accrued via other roles (e.g. as a member of staff or line manager): 

• support the Head of Occupational Health in the operational development and delivery of a flexible and responsive occupational health provision 
• work in partnership with key stakeholders operating a case management approach to support workplace health and wellbeing 
• contribute to workplace health Protocol development 
• provide advice and training to staff in relation to workplace health and wellbeing.

The Staff Counselling and Psychological Support Manager has the responsibilities outlined below. These are in addition to those accrued via other roles (e.g. as a member of staff or line manager): 

• manage and coordinate the work of the Staff Counselling team to develop and deliver a flexible and responsive staff counselling provision to the University 
• provide confidential, professional, role-based, consultative support, and coaching 
• develop and implement a programme of training aligned to the needs of the University community 
• support the Head of Health and Wellbeing on the development of University workplace health Protocols.

The Biological Safety Manager has the responsibilities outlined below. These are in addition to those accrued via other roles (e.g. as a Health and Safety Manager, member of staff or line manager):

• act as the representative of the University with regulatory bodies for biological matters and ensure regulatory compliance is achieved 
• provide information and advice in relation to biological safety issues.

The Senior Fire Safety Manager has the responsibilities outlined below. These are in addition to those accrued via other roles (e.g. as a Fire Safety Manager, member of staff or line manager): 

• support the Director of Wellbeing, Safety and Health in the delivery of the service 
• work in partnership and provide proactive strategic support to members of UEG 
• lead, manage and coordinate the work of Fire Safety Managers.

The Fire Safety Managers have the responsibilities outlined below. These are in addition to those accrued via other roles (e.g. as a member of staff): 

• support the Senior Fire Safety Manager in the delivery of the service 
• work with key stakeholders providing advice and guidance to ensure adequate fire safety measures are in place to protect people and property 
• provide advice and training on fire safety 
• support the implementation of the University’s Fire Safety Protocol 
• represent the University with regulatory bodies and ensure regulatory compliance is achieved 
• ensure building (electrical and structural) fire risk assessments are completed and reviewed at planned intervals, and remedial actions completed 
• advise on fire safety for new builds, refurbishments and alterations to the fire protection systems 
• support the production of personal and generic emergency evacuation plans (PEEPs and GEEPs) and building emergency plans 
• provide advice in relation to Dangerous Substances and Explosive Atmospheres Regulations (DSEAR) risk assessments 
• investigate fires and near misses relating to fire safety 
• use their delegated authority to act on behalf of the University to prevent or prohibit activities or situations that may lead to immediate harm.

The Radiation Protection Manager has the responsibilities outlined below. This is in addition to those accrued via other roles (e.g. as a member of staff or line manager): 

• act as the representative of the University with regulatory bodies for work with ionising radiation and monitor regulatory compliance 
• provide information and advice on radiation protection issues 
• support all aspects of radiation protection management at the University 
• manage ongoing improvement of the radiation protection management systems
• lead and coordinate the Radiation Safety Coordinators and Radiation Protection Supervisors 
• be consulted, and provide advice, on any new facilities or any modification of existing facilities for work with ionising radiation and approve final plans 
• undertake audits and inspections providing advice and recommendations on radiation protection arrangements and improvements.

The Laser Safety Manager has the responsibilities outlined below. These are in addition to those accrued via other roles (e.g. as a member of staff or line manager): 

• act as the representative of the University with regulatory bodies for work with lasers and monitor regulatory compliance 
• provide information and advice on laser safety issues 
• support all aspects of laser safety management in the University 
• manage ongoing improvement of the laser safety management systems 
• lead and coordinate the Laser Safety Officers 
• be consulted, and provide advice, on any new facilities or any modification of existing facilities for work with lasers and approve final plans 
• undertake audits and inspections 
• provide advice and recommendations on laser safety arrangements and improvements.

The Health and Safety Quality and Audit Manager has the responsibilities outlined below. These are in addition to those accrued via other roles (e.g. as a member of staff): 

• develop, manage and deliver a programme of internal safety audits and reviews across the University 
• lead on the achievement and maintenance of an internationally recognised occupational health and safety standard 
• update and maintain the University health and safety legal register, in liaison with the Health and Safety team 
• monitor consistency of implementation, and identify improvements for the University Health, Safety and Wellbeing Policy, and Protocols.