Health and Safety Policy

Wellbeing, Safety and Health team responsibilities

Wellbeing, Safety and Health team responsibilities

Director of Health and Safety Services

The Director of Health and Safety Services has the responsibilities outlined below; this is in addition to those accrued via other roles (e.g. member of staff or line manager):

lead the overall team to ensure integrated service delivery for wellbeing safety and health at the University which is made up of:
Health and Safety including biological, construction, dangerous goods, fire and radiation safety, and
Health and Wellbeing including occupational health, staff counselling and psychological support and wellbeing
ensure that systems for strategic policy development and management, accreditation of the occupational health and safety management system, communication, engagement, training, audit and monitoring are in place
ensure the appointment of professional competent staff including specialist support (in particular regarding fire safety, medical advice, biological safety, radiation safety and physical/ mental health support)
oversee the development of the University Health and Safety Policy
provide an annual report to the University Health and Safety Committee
produce a University health and safety risk register
oversee the progress of Protocols through the approved consultation process and have delegated authority to approve them on behalf of the University Health and Safety Committee
work in partnership with members of UEG to ensure implementation, monitoring and evaluation of this Policy, Protocols and the systems to respond to emergency situations or major incidents
ensure that a service strategy is developed and aligned with the University strategy
act as the representative of the University to all external enforcement agencies
take executive action where necessary to prevent serious harm to individuals or the University.

Head of Health and Safety

The Head of Health and Safety has the responsibilities outlined below; this is in addition to those accrued via other roles (e.g. member of staff or line manager):

support the Director of Health and Safety Services in the delivery of the service via the setting of objectives
lead, manage and co-ordinate the work of the Health and Safety team to develop and deliver flexible and responsive health and safety provision to the University via the setting of health and safety objectives
lead the development of the University Health and Safety Policy and Protocols
lead on attaining an accredited occupational health and safety management system across the University
deliver a continuous improvement programme for health and safety through monitoring and audit
ensure compliance with Protocols and legal requirements
work in partnership with members of UEG and Heads of School/Service and other stakeholders
ensure involvement of staff representatives as equal partners in delivering and implementing the University’s health and safety objectives
act as the lead contact of the University to the Health and Safety Executive
ensure processes are in place to fully investigate incidents and accidents
take executive action where necessary to prevent serious harm to individuals or the University
ensure that reviews of the Policy, Protocols and accredited health and safety management systems are carried out regularly
advise on training for staff in relation to health and safety.

Senior Health and Safety Manager

The Senior Health and Safety Manager has the responsibilities outlined below; this is in addition to those accrued via other roles (e.g. as a Health and Safety Manager, member of staff or line manager):

support the Head of Health and Safety in the delivery of the service
work in partnership and provide proactive strategic support to members of UEG
manage and co-ordinate the work of Health and Safety Managers in their hub
deliver the occupational health and safety management system across the hub
develop a health and safety risk register for the faculty/ service/ hub
provide consistent development, translation and implementation of University Health and Safety Protocols across the hub
develop hub objectives and action plans to ensure targets for improvement in occupational health and safety management system are achieved.

Health and Safety Managers

The Health and Safety Manager has the responsibilities outlined below; this is in addition to those accrued via other roles (e.g. member of staff or line manager):

support the Senior Health and Safety Manager in the operational delivery of the occupational health and safety management system
produce information, data and reports for health and safety committees and meetings
support and monitor the health and safety inspection schedule for their faculty/ schools/ services
work in partnership with and provide proactive support to, members of UEG, Heads of School/Service and other stakeholders
deliver health and safety leadership and problem-solving skills to ensure a proportionate approach to risk management
provide consistent development, translation and implementation of University Health And Safety Protocols at faculty, school and/or service level
develop faculty/service level health and safety quality management systems and strategic co-ordination of risk assessment processes
develop and monitor faculty/service objectives and action plans to ensure targets for improvement in occupational health and safety management are achieved
lead and support the faculty/service in the attainment of accreditation for the occupational health and safety management system
lead on local audits, training and the production of Protocols as part of the central University team
support effective faculty/ school/ service level consultation on new University Protocols in partnership with the trade unions
be involved in the faculty/school/ service health and safety committees
work with Heads of School/Service to provide an annual return for monitoring health and safety
lead on incident and accident investigations
use their delegated authority to act on behalf of the University to prevent or prohibit activities or situations that may lead to imminent harm.

Health and Safety Officers

The Health and Safety Officer has the responsibilities outlined below; this is in addition to those accrued via other roles (e.g. member of staff or line manager):

support the Health and Safety Manager in the operational delivery of the occupational health and safety management system
disseminate information
be involved in arranging and taking part in inspections and monitoring
support health and safety inductions
advise on risk assessments
encourage colleagues to take part in consultations
lead on accident reporting
collate and analyse information for health and safety committees and meetings including training
provide practical health and safety advice
keep staff informed of current requirements and new developments – especially changes to Policy, Protocols or local arrangements.

Biological Safety Manager

The Biological Safety Manager has the responsibilities outlined below; this is in addition to those accrued via other roles (e.g. as a Health and Safety Manager, member of staff or line manager):

act as the representative of the University with regulatory bodies for biological matters and ensure regulatory compliance is achieved
provide information and advice in relation to biological safety issues.

Senior Fire Safety Manager

The Senior Fire Safety Manager has the responsibilities outlined below; this is in addition to those accrued via other roles (e.g. as a Fire Safety Manager, member of staff or line manager):

support the Director of Health and Safety Services in the delivery of the service
work in partnership and provide proactive strategic support to members of UEG
lead, manage and coordinate the work of Fire Safety Managers.

Fire Safety Managers

The Fire Safety Managers have the responsibilities outlined below; this is in addition to those accrued via other roles (e.g. as a member of staff):

support the Senior Fire Safety Manager in the delivery of the service
work with key stakeholders providing advice and guidance to ensure adequate fire safety measures are in place to protect people and property
provide advice and training on fire safety
support the implementation of the University’s Fire Safety Protocol
represent the University with regulatory bodies and ensure regulatory compliance is achieved
ensure building (electrical and structural) fire risk assessments are completed and reviewed at planned intervals, and remedial actions completed
advise on fire safety for new builds, refurbishments and alterations to the fire protection systems
support the production of personal and generic emergency evacuation plans (PEEPs and GEEPs) and building emergency plans
provide advice in relation to Dangerous Substances and Explosive Atmospheres Regulations (DSEAR) risk assessments
investigate fires and near misses relating to fire safety
use their delegated authority to act on behalf of the University to prevent or prohibit activities or situations that may lead to immediate harm.

Radiation Protection Manager

Radiation Protection Manager has the responsibilities outlined below. This is in addition to those accrued via other roles (e.g. as a member of staff or line manager):

act as the representative of the University with regulatory bodies for work with ionising radiation and monitor regulatory compliance
provide information and advice on radiation protection issues
support all aspects of radiation protection management at the University
manage ongoing improvement of the radiation protection management systems
lead and coordinate the Radiation Safety Coordinators and Radiation Protection Supervisors
be consulted and provide advice on any new facilities or any modification of existing facilities for work with ionising radiation and approve final plans
undertake audits and inspections providing advice and recommendations on radiation protection arrangements and improvements.

Laser Safety Manager

Laser Safety Manager has the responsibilities outlined below. This is in addition to those accrued via other roles (e.g. as a member of staff or line manager):

act as the representative of the University with regulatory bodies for work with lasers and monitor regulatory compliance
provide information and advice on laser safety issues
support all aspects of laser safety management in the University
manage ongoing improvement of the laser safety management systems
lead and co-ordinate the Laser Safety Officers
be consulted and provide advice on any new facilities or any modification of existing facilities for work with lasers and approve fi plans
undertake audits and inspections
provide advice and recommendations on laser safety arrangements and improvements.

Health and Safety Quality and Audit Manager

The Health and Safety Quality and Audit Manager has the responsibilities outlined below; this is in addition to those accrued via other roles (e.g. member of staff):

develop, manage and deliver a programme of internal safety audits and reviews across the University
lead on the achievement and maintenance of an internationally recognised occupational health and safety standard
update and maintain the University health and safety legal register, in liaison with the Health and Safety team
monitor consistency of implementation, and identify improvements for the University Health and Safety Policy and Protocols.

Head of Health and Wellbeing

The Head of Health and Wellbeing has the responsibilities outlined below; this is in addition to those accrued via other roles (e.g. member of staff or line manager):

support the Director of Health and Safety Services in the delivery of the service via the setting of objectives
lead the Health and Wellbeing team to develop and deliver fl and responsive health and wellbeing provision to the University
lead on the development of the workplace health and wellbeing agenda
work in partnership with members of UEG and Heads of School/Service
act as the lead contact of the University to external health and wellbeing agencies
take executive action where necessary to prevent imminent harm to individuals or the University
advise on training for staff in relation to workplace health and wellbeing.

Head of Occupational Health

The Head of Occupational Health has the responsibilities outlined below; this is in addition to those accrued via other roles (e.g. member of staff or line manager):

manage and coordinate the work of the Occupational Health team to develop and deliver flexible and responsive occupational health provision to the University
lead on the development of the University workplace health Protocols
deliver a continuous improvement programme of occupational health to ensure compliance with protocols and legal requirements
work in partnership with members of UEG and Heads of School/Service
lead on clinical support and health in the workplace
act as the technical expert and key contact of the University to external clinical agencies
take executive action where necessary to prevent imminent harm to individuals or the University
advise on training for staff in relation to workplace health and wellbeing
work in partnership with the Occupational Health Physician to provide clinical expertise to the University and its staff.

Occupational Health Practitioners

The Occupational Health Practitioner has the responsibilities outlined below; this is in addition to those accrued via other roles (e.g. member of staff or line manager):

support the Head of Occupational Health in the operational development and delivery of flexible and responsive occupational health provision
work in partnership with key stakeholders operating a case management approach to support workplace health and wellbeing
contribute to Occupational Health Protocol development
provide advice and training to staff in relation to workplace health and wellbeing.

Staff Counselling and Psychological Support Manager

The Staff Counselling and Psychological Support Manager has the responsibilities outlined below; this is in addition to those accrued via other roles (e.g. member of staff or line manager):

manage and coordinate the work of the Staff Counselling team to develop and deliver flexible and responsive staff counselling provision to the University
provide confidential, professional, role-based, consultative support and coaching
develop and implement a programme of training aligned to the needs of the University community.

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