- The University must convene one Biological Safety Executive Committee three times a year.
- The committee’s main purpose is to review the progress of all deliberate work with biological material, share best practice and report into the University Health and Safety Committee.
- The Committee must adopt the terms of reference contained in this document and may also undertake additional duties.
Terms of reference
- Review reports and statistics relating to incidents, work-related ill health and dangerous occurrences involving deliberate use of biological material, and recommend remedial action where appropriate.
- Review and advise on biological materials training and its effectiveness.
- Review the effectiveness of University standards and procedures for work with biological materials and share best practice.
- Review reports and information provided by inspectors of enforcing authorities.
- Review arrangements for the security of work with biological materials.
- Review reports from each Biological Safety Sub-Committee.
- Each Biological Safety Executive Committee should meet three times a year in advance of the University Health and Safety Committee so it can send salient items up to that agenda.
- The committee must publish meeting dates at least one term in advance, where staff can see them.
- Meetings should not be cancelled or postponed except in exceptional circumstances, when the rearranged date should be announced as soon as possible.
- Responsibility for meeting arrangements and facilitation, as well as taking, recording & distributing minutes lies with the Biological Safety Executive Committee.
- Co-opted advisers should attend only that section of the meeting to which they are contributing directly
- Minutes should be circulated to all invited members of the Committee and made available for all staff to view as soon as possible after the meeting.
- An agenda and draft previous minutes should be sent to all invited members 7 days prior to the committee.
- Must comprise the Chair of each Biological Safety Sub-Committee and the University Biological Safety Manager (or nominated representative).
- Each recognised trade union must be invited to nominate safety representatives to attend.
- The committee must invite an equal membership of managers and trade union safety representatives.