Guidance for Managers

Ill-health reviews are undertaken at the request of an employee’s line manager, Health and Safety Manager or by HR who will arrange an assessment by Occupational Health.  This assessment will be to meet with the employee to assess the cause of the issue and may seek to obtain reports from their GP and/or other health professional.  

Such enquiries are subject to the requirements of the Access to Medical Reports Act 1988, which affords the member of staff the following rights (in summary): 

  • To withhold consent for an application to be made to a doctor
  • To see a medical report before it is supplied to the Occupational Health Service
  • To ask the doctor to amend any part of the report which the employee considers to be inaccurate or misleading
  • If the doctor declines to amend the report, to attach a written statement giving the employee’s views on its contents
  • To withhold consent to the reports being supplied to the Occupational Health Service. 

Occupational Health will then send a report to HR outlining, for example: 

  • Current fitness for work and functionality
  • Support and adjustments which may benefit the employee
  • Likelihood of recurrence.  

The employee has a right to view the report before it is sent to HR and can choose to withhold consent.

Related downloads

Referral Form and Guidance

Managers Guidance (DOCX)

Managers Referral form (DOCX)

Health Surveillance form (DOTX)

Staff Club Form (DOC)