Privacy statement

1. Purpose of this statement
This statement tells you how the University will collect and process your personal data when you access this website.

2. Automated collection of personal information
As with most other web servers, when you access these web pages certain information you provide will automatically be recorded by the University. This will include your IP address, browser type, and information relating to the page you last visited. This information is processed to estimate how much usage of the server is made by different categories of users and in the event of a breach of security may be used to aid detection.

3. Non-automated collection
Where you are required under this website to provide personal data the uses of this data will be indicated on the page where it is requested.
Providing feedback on supplier quotations (some personal details are required but these are securely stored, and not shared with third parties)
Business intelligence gathering requirements fior University systems

Recording of personal data to enable the university to fulfil its obligations under health and safety legislation - e.g. applications for work permits, reporting of accidents and incidents.

Complywise – online health and safety training system. Personal data is used to recognise and enable individuals’ access to the health and safety training facility, record this through SAP into training databases and waiting lists when requested. 

Sentinel – online accident reporting system. Personal data provided on accident / incident report forms will be forwarded to the Health and Safety Executive (HSE) only as far as is required to fulfil the university's legal obligations when it is necessary to report incidents under the Reporting of Injuries, Diseases, and Dangerous Occurrences Regulations (RIDDOR).

4. Third-party access
Your personal data that you have provided will not routinely be sent to other third-parties (unless notified – see 3. above).


5. Cookies
Cookies are small text files that are placed on your device by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.

Our website www.leeds.ac.uk uses first party cookies which are set by our web server as opposed to a different web server. They are categorised as strictly necessary, which are essential to the operation of the website, and performance cookies which collect anonymous information about the usage of our website. By using our website you agree that we can place these types of cookies on your device.

We do not use cookies to collect personal information about you. Should you wish to restrict or block cookies which are set by our website you can do this through your browser settings. The ‘help’ function within your browser or the manual that comes with your device should tell you how. You may also wish to visit www.aboutcookies.org which contains comprehensive information on how you can do this on a wide variety of browsers. Please be aware that restricting cookies may impact on the functionality of our website.

The table below explains the cookies we use and why:


Cookie

Name

Purpose

Further information

Google Analytics

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These cookies are used to collect information about how visitors use our site. We use the information to compile reports and to help us improve the site. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they visited.

Google privacy policy
Google analytics
Google analytics terms of service

6. University Code of Practice
The University’s Data Protection Code of Practice also applies to the use of personal data under this website. The Code can be accessed athttp://www.leeds.ac.uk/secretariat/data_protection_code_of_practice.html


7. Changes to this notice
This notice and therefore the ways in which your data may be processed can be changed from time to time. Any changes will only be notified via this web page.


8. Further information and contact
If you have any queries relating to this privacy notice or the way your data is being processed through this website then please contact safety@leeds.ac.uk. If you are dissatisfied with their response please contact the University Webmaster, webmaster@leeds.ac.uk.