Frequently Asked Questions

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A suite of documents which sit alongside the University Health and Safety Policy and provide detailed information on what you need to do to meet both legal and University requirements for different health and safety topics (e.g. fire safety, biological substances, fieldwork etc).

  • Standard – specifies what the University expects to be in place for access authorisation. Each bulletpoint is a ‘must happen’ and everyone needs to play their part  in ensuring these requirements  are met . Heads of School/ Service will set up systems and appoint staff into specific roles to make sure they happen; other people need to carry out tasks and instructions to fulfil them.
  • Head of School / Service Guidance – provides one way of implementing a  system that will achieve the requirements of the Standard.  The HoSS (with your Health and Safety Manager) will decide if this (or another system) suits the needs of each school/ service most effectively.  So long as the Standard is achieved there is usually flexibility in the way that it can be achieved. However there are occasions where a more prescriptive approach is required and these are detailed in the Standard in the form of a Procedure or Tables; as they re listed in the Standard so they are also a ‘must happen’.  For this protocol on Authorisation to access restricted locations,  a Table is used to specify the more detailed requirements.
  • Access Table   - sets out the various levels of access to restricted locations and specifies the way in which you identify and manage them.
  • General Guidance – provides general information and supports people in understanding what is required. It is written centrally for everyone, and therefore there will probably be extra arrangements / instructions/ processes, written locally for your school / service. You need to check what these are - your Health and Safety Manager or Coordinator should be able to tell you more.    
  • Training Matrix – In order to support people and ensure that they are provided with the key training and health and safety competency to fulfils their roles, most Standards  list a connected Training Matrix which identifies the minimum training  / level of competency required for that topic. As this matrix forms part of the Standard it must be achieved. 
  • Example signage – the Standard and Table require that signage is used to show an area where access is restricted. Attached here are some examples of the kind of signage you could use.  


  • Head of School/ Service – discuss the protocol (particularly the Standard, HoSS Guidance, Table and Training matrix) with your Health and Safety Manager to make sure you have a system in place.  Appoint people to fulfil any identified roles and provide them with training in line with the Training matrix.
  • All other staff and students - make yourself aware of the arrangements / instructions/ processes that have been put in place in your school / service  - ask your Health and Safety Manager or Coordinator if you need more information or support.